Powerful indexing system allows you to search and locate the information you needSearch for any document that has been shared in a matter of seconds.
Organizes, orders, and centralizes all documents in the organization.
Regulates the processing of information to have absolute control of access to documents.
Upload as many documents as you need and organize them by folders to facilitate access to all the information.
Quickly upload documents by company, center, projects, etc. or directly to an employee. Without wasting time.
Organize documents that are essential for your company (payrolls, cancellations, registrations, IDs, Expense Notes, Interdepartmental Project Documents, ...) in the right places.
Reliable review system of the status of certain work processes that can be automated.
OpenHR's automatic workflow will allow you to keep track of incomplete tasks, know those that have already been completed and automate repetitive tasks that will save time for the organization.
Through notifications (email, SMS, Whatsapp, push notifications, or SLA status control system) managers will be able to be aware of the status of documents.
Traceability of documents to the root. With the document management system you will be able to know who has signed the documents, if they have been approved or rejected within the workflow, or who and when they have been opened.
Unlimited signatures within the OpenHR system.
Thanks to the cryptographic hash function, users will be able to sign documentation in OpenHR digitally. The security of your data, a priority for us.
Digitized handwritten signature and web included.
Request the signature of one single employee or massively for an specific document.
Request the signature in bulk for the same type of document.
Share the documents you are most interested in
Upload documents for all employees or for specific employees through filters (by name, position, work center, place of residence,...).
Use OpenHR's Internal Communication system to share with employees the necessary documents.
Integration of our software with other business management systems.
OpenHR's document management system will be linked to the rest of the company's systems (CRM, ERP, Payroll, ...), making the Human Resources department work in a transversal and more effective way.
Integrated document management within other Human Resources processes.
Fully integrated document management system within other HR management processes (Recruitment, Training, Performance Appraisals, Onboarding, ...).
Documents organized in the places where they need to be to enhance greater communication within the company.