Document Management and Digital Signature

Manage your employees' documentation is easy

Speeds up and improves workflows through a document management system. Integrated digital signatures enable the location, management, safeguarding and storage of the information necessary for the automation of human resources processes.

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Document Management and Digital Signature

Consolidate talent management with HR software tailored to your company's specific needs.

Your employees will be able to access all their personal information, documents and other functionalities anytime, anywhere.

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Employee document management

Search for and locate the documents you need from your employees

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Find any document you've shared with your employees in a matter of seconds.

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Filter documents by document name, creation date, or author.


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Organise, filter, and centralise all your employees documents

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Manage employees' access to documents. Manager can see all the  documents, archives,          photos, videos, etc.

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  Upload documents quickly by company,  center,    projects, or directly  to an employee.

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Organise the most important documents for your company (payrolls, leaves, hires, etc.).


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Document management

Integrate your document management into your company's workflow

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Automate repetitive tasks that will save time for the organisation.

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Receive notifications (email, push notifications, or SLA) during the process.

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Monitor the entire workflow, tracking down documents to the root.


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Sign the necessary documents using OpenHR's document management software

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Thanks to the cryptographic hash function, users will be able to digitally sign documentation in OpenHR.

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Utilise the digitalized and web-based signature for free within the OpenHR system.

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Request the signature of an employee, or of a group in bulk, for a document.


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Signature of document
Documentation system used

Share the documents that matter most

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Upload documents for all employees or for specific employees through filters (by name, position, work center, place of residence,...).

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Use OpenHR' Internal Communication system to share necessary documents with employees.


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Access your documents wherever and whenever you want

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Access the documentation you need from any operating system.

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Access from any mobile device allowing entry from anywhere thanks to PWA technology.


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Access to documentation
Integración de sistemas

Integrate with other platforms you use

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OpenHR's document management system will be linked to the rest of the company's systems (CRM, ERP, Payroll, etc.).

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Fully integrated document management system within other human resources management processes.


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Book your demo

Request a free demo with a member of our team to discover the key features of OpenHR that will improve your company's HR management.

-Schedule a time on the calendar
-You will receive a confirmation of your demo
-We will conduct the OpenHR demo with you


  • Schedule a time on the calendar
    You will receive a confirmation of your demo
    We will conduct the OpenHR demo with you

Do you have any other questions?

What is a document management system?

A Document Management System (DMS) is a computer-based tool designed to efficiently organize, store, track, and manage digital documents and files within an organization. These systems help businesses reduce paper usage, enhance collaboration, ensure compliance with regulations, and optimize document-related workflows.

Some common features of a Document Management System include:

  1. Centralized Storage: Documents are stored in a centralized repository accessible to authorized users.

  2. Indexing and Search: Documents are indexed and labeled for quick and accurate search capabilities.

  3. Access Control: Access permissions and restrictions are established to ensure document security.

  4. Version: Document versions are tracked, making it easy to manage changes and retrieve previous versions.

  5. Workflow: Documents can follow predefined workflows for review, approval, and distribution.

  6. Integration: Integration with other business systems like CRM, ERP, and other HR processes is possible.

  7. Digital Signatures: Some systems allow for digital document signing to streamline processes and reduce reliance on paper documents.

In summary, a Document Management System helps organizations improve efficiency and productivity by simplifying document management and promoting the transition to a more digital and paperless environment.

What are the advantages of using OpenHR's document management and digital signature software?

OpenHR's document management and digital signature software offer several advantages, including:

  1. Efficiency: The software streamlines document management processes, reducing manual tasks and saving time for your organization.

  2. Accessibility: You can access your documents from anywhere, facilitating remote work and improving collaboration.

  3. Security: The system provides access controls and encryption to protect sensitive documents, ensuring compliance with data protection regulations.

  4. Integration: It seamlessly integrates with other business systems you use, enhancing overall workflow efficiency.

  5. Version Control: Document versioning helps manage changes and ensures you always have access to previous document versions.

  6. Customization: You can tailor the system to fit your organization's specific needs and workflows.

  7. Digital Signatures: The inclusion of digital signatures simplifies and speeds up document approval processes.

  8. Search and Retrieval: Robust indexing and search capabilities make it easy to find and retrieve documents quickly.

  9. Notification System: Receive notifications via email or push notifications to stay updated on document status.

  10. Cross-Device Access: Access documents from various devices, including mobile devices, thanks to Progressive Web App (PWA) technology.

  11. Compliance: Helps ensure compliance with legal and regulatory requirements for document storage and management.

  12. Cost Reduction: Reduces paper usage and physical storage costs associated with traditional document management.

By using OpenHR's document management and digital signature software, your organization can benefit from improved document organization, streamlined processes, enhanced security, and greater overall efficiency.